Accounting Assistant- LAS Office of the Dean

The University of Illinois Urbana-Champaign is a leading research institution seeking an Accounting Assistant for the College of Liberal Arts & Sciences. This role involves providing customer service and financial processing support, including managing purchasing processes and handling various financial transactions for supported units.

Responsibilities

• Responsible for customer service responsibilities of College of Liberal Arts & Sciences Service Center (LASSC). Serves as LASSC point of contact for procurement of supplies, services, and equipment
• Manages the LASSC general email inbox
• Orders all products and services for LASSC
• Oversees printing service orders, plaque orders, memberships, advertisements, and coordinates major purchases such as copiers and furniture
• Exercises judgment and provides recommendations on purchases
• Orders and maintains office supplies
• Orders approved computer equipment
• Processes Banner and iBuy requisitions for goods and services
• Works with vendors to establish/update vendor IDs and complete contract requests using Contracts+
• Primary business transaction processor for LASSC-supported units
• Processes P-Card and T-Card purchases, iBuy and Banner requisitions, contract requests, vendor forms, and invoice submissions
• Creates P-Card, T-Card, Vendor Payment, and Reimbursement Expense Reports in Emburse
• Processes Journal Vouchers, expense transfers and other basic accounting transactions as needed
• Occasionally processes payments using lesser-used university systems
• Logs receipt of cash/checks as part of cash handling procedures
• Attends quarterly LAS Business Managers meetings
• Attends relevant campus/university training sessions
• Submits repair and service requests for office equipment
• Performs other duties as assigned to support the mission of the unit

Skills

• High school diploma or equivalent
• Any one or combination totaling one (1) year (12 months) from the categories below:
• Course work in accounting, as measured by the following conversion table or its proportional equivalent: 6 semester hours equals one (1) year (12 months)
• Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months)
• Work experience in bookkeeping, office support, or closely related experience
• Experience with University financial documents, applications, and systems

Benefits

• Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University’s Workplace Flexibility policy.
• This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Company Overview